Privacy Policy

The Loft on Broadway, Trading as ActivateUTS (ACN 107 038 684) (herein referred to as ActivateUTS, us, we, our) is a company limited by guarantee incorporated under the Corporations Act 2001 (Cth). We respect the privacy of information with which we are provided.

By visiting our website at www.theloftonbroadway.com.au attending our venues, using our goods and/or services or otherwise providing your personal information to us, you confirm your acceptance of the terms of this policy and consent to the handling of your personal information as set out in this policy. If you do not agree with the terms of this policy, attend our venues, use our products, services, Website or otherwise provide us with your personal information.

Purpose

The purpose of this policy is to ensure that ActivateUTS complies with the Privacy Act 1988 (Cth) (Privacy Act) (including any amendments to the Privacy Act) and the Australian Privacy Principles (APP), which regulate how APP entities must manage personal information (as defined in the Privacy Act), and to protect your personal information, which we take very seriously.

This policy sets out how ActivateUTS collects, holds and discloses personal information.

This policy applies to all personal information provided to ActivateUTS. This personal information of all customers includes University of Technology Sydney (UTS) students and staff, and existing and prospective members of affiliated clubs or societies. It also applies to prospective employees or volunteers who may provide ActivateUTS with personal information about potential employment (whether paid or on a volunteer basis).

Collection

Types of information collected

ActivateUTS seeks to only collect personal information that is reasonably necessary to provide our services and to operate and manage our business. This may include the collection of sensitive information to enable us to provide or tailor our services to you.

The type of personal information we collect will depend on your dealings with us. The kinds of personal information we may collect include your name, street address, mailing address, email address, phone number, student status (including your degree(s)), date of birth, gender, proof of age, photograph, affiliations, memberships of other organisations, live or recorded CCTV or video or audio, Internet Protocol address (IP address), other contact details and the extent of your use of (and preferences about) products and services offered by, or available at or from ActivateUTS or our facilities, and other information relevant to providing you with the services you are seeking.

If you are applying for employment or volunteering with ActivateUTS, we may also collect your resume, qualifications, skills, education history, residency status, previous employment history and criminal history information.

How we collect information

Where possible, we will collect your personal information from you in several ways. These include, but are not limited to you:

signing up, or signing in, to the Website with your contact details or UTS credentials
sharing your health information with us including any medical conditions you may have for us to provide our facilities or services to you.
participating in activities or events associated with any of our venues.
booking use of a function space, or attending an event hosted by one of our affiliated clubs or societies.
otherwise using our facilities or services and being observed by our staff
contacting us via telephone or email with queries.
when you make a purchase from us in person or online.
applying for a job with us, and
using the Website.

In general, if you contact us, we may keep a record of that correspondence.

Whilst we strive to only collect personal information about you from you, there may be circumstances where it is unreasonable or impractical to do so. For example, it may be unreasonable or impractical to collect information from you when the information is provided by other persons, the UTS, our staff or the police.

If you provide us with personal information about a third party, you represent, and we collect it on the basis, that you have that person’s consent for us to collect and handle their personal information by this privacy policy.

Purpose of collection

ActivateUTS collects this personal information to:

verify your age, identify you and process your membership application for any club or society.
contact you to promote events, activities, opportunities, offers and the goods and services provided by ActivateUTS, affiliated clubs and societies, or entities in which ActivateUTS has an ownership interest (including by direct mail, telephone, SMS and MMS);
analyse usage of the goods and services offered by ActivateUTS (including those provided by its contractors);
provide you with goods or services you are receiving or utilising as made available by ActivateUTS.
provide a safe environment for you, other persons and guests and our staff.
share your information with companies in which ActivateUTS has an ownership interest for them marketing their offerings to you.
analyse Website usage.
respond to your questions, comments, requests and complaints.
process payments for products or services processed by you.
conduct our internal business and management processes, for example, accounting or auditing purposes.
if you are a job applicant, to assess your suitability for employment with us.
comply with any relevant obligations under legislation; and
for any other purposes that would reasonably be expected by you.

Use and Disclosure

We only use and/or disclose your personal information for the purpose for which it was collected (e.g., for application of membership to one of our affiliated clubs or societies, to participate in any affiliated club events or activities, or to gain entry to our premises, both ticketed and otherwise) or for other purposes as permitted by the Privacy Act or that are set out in this policy or for which you consent.

From time to time, you may be able to visit the Website or deal with us anonymously or by pseudonym. However, we require certain personal information to be able to provide you with the services and information you request. If you do not provide us with certain personal information, we may not be able to provide you with access to those services or respond to your request, or we may need to request that personal information later.

ActivateUTS will otherwise only disclose your personal information (which may include sensitive information, where necessary) to third parties on the basis that they agree with us to keep your information confidential (except where we are authorised or required by law to disclose the information). These third parties may include (but are not limited to):

affiliated clubs or societies.
our related companies, companies in which ActivateUTS has an ownership interest, or our agents, to: provide products and/or services to you; or to market their products and/or services to you;
employees, third-party service and content providers, dealers and agents, contractors and advisors, to: provide products and/or services to you; or to market their products and/or services to you;